They are no longer available in the new Exchange admin center. Both the Deleted Items and the hidden Recoverable Items > Deletions folder are safety nets that help prevent data loss when emails are deleted.Please refer to the Microsoft 365 security center and the Microsoft Purview compliance portal for Exchange security and compliance features. It is important for organizations using Microsoft 365 to understand the retention of data and the default policies in place. Of course, a third-party backup solution must be in place before the data loss event.Īnother way to save a copy of Microsoft 365 emails is to export your mailbox to a PST file. Many third-party backup solutions offer the ability to protect Microsoft 365 cloud emails and files.
What happens after your email items roll past the 30-day retention period in the Recoverable items > Deletions folder? If there are no compliance, in-place, or litigation holds that would retain the emails past this point, your emails, from a Microsoft perspective, are not recoverable.Īfter the 30-day retention period, businesses must use their own solutions and methods to recover deleted emails. Recovering deleted emails after permanent deletion ^ These are not granular, and place the entire mailbox contents on hold. Litigation holds use the LitigationHoldEnabled property of a mailbox.
Time-based hold-Specify the duration for which mail items are held.Query-based hold-Hold only items based on a query that contains certain keywords, start and end dates, sender and recipient, addresses, and message types.Indefinite hold-This is similar to the litigation hold, which keeps the mailbox indefinitely.The in-place hold can hold items based on the following: The in-place hold allows the creation of a granular hold policy to preserve mailbox items.
Configuring the RetainDeletedItemsFor property for a 30 day retention period Creating in-place and litigation holds ^īusinesses do have a way to prevent emails from being deleted due to the default retention settings found natively in Microsoft 365.
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